CRA Remittances Made Easy: A Small Business Guide to GST/HST, Payroll & More

CloudCounting
Jul 20
3 min read

Managing your finances is one thing. Staying on top of CRA remittances — like GST/HST filings, payroll deductions, and corporate tax instalments — is another. And for many Canadian small business owners, it’s one of the most stressful parts of running a business.

But it doesn’t have to be.

With the right processes, tools, and bookkeeping support, staying compliant with the Canada Revenue Agency (CRA) can be simpler than you think. In this guide, we break down what small businesses need to file, when to file, and how to stay organized.

What Are CRA Remittances?

CRA remittances are mandatory tax filings and payments required by the Canada Revenue Agency.

These typically include:

GST/HST returns (Goods and Services Tax / Harmonized Sales Tax)
Payroll source deductions (CPP, EI, and income tax withheld from employees)
T4s and ROEs
Corporate income tax instalments

Whether you're a freelancer, sole proprietor, or incorporated business, filing these on time is essential to avoid interest, penalties, or CRA audits.

CRA Filing Deadlines and Penalties

Missing a CRA deadline can cost you — in penalties, interest, and even lost eligibility for certain tax credits. Here are key dates small businesses in Canada should know:

GST/HST Filing Deadline: Filing and payment deadlines vary depending on your structure and reporting frequency. Check this CRA link for a helpful guide: GST Filing Deadlines
Payroll Remittances: Typically due by the 15th of the following month
T4 Slips and Summary: Must be filed and delivered to employees by February 28
Corporate Tax Instalments: Due monthly or quarterly based on your CRA-assigned schedule

How to Calculate GST/HST and Payroll Deductions in Canada

GST/HST Calculation: You collect GST or HST on taxable sales, then deduct Input Tax Credits (ITCs) for GST/HST you’ve paid on eligible business expenses. The net amount is what you remit to the CRA.

Payroll Deductions: Employers are responsible for withholding:

Canada Pension Plan (CPP) contributions
Employment Insurance (EI) premiums
Federal and provincial income tax

You must also remit the employer portion of CPP and EI. Use the CRA’s Payroll Deductions Online Calculator (PDOC) to determine accurate withholdings.

Tips to Stay Compliant with CRA Remittances

Use Cloud Accounting Software: Tools like QuickBooks Online or Xero help automate tax calculations, create reminders, and file reports efficiently.
Digitize All Documents: Store receipts, invoices, and employee records in secure cloud platforms like Dext Prepare or Hubdoc.
Set Filing Reminders: Schedule automatic calendar reminders or use apps to track filing deadlines.
Work with a Professional Bookkeeper: A bookkeeper ensures accuracy, keeps your accounts up to date, and handles filings — so you never miss a deadline.

How a Bookkeeper Helps With CRA Compliance

Hiring a bookkeeper isn’t just about entering numbers — it’s about protecting your business. A professional bookkeeping service will:

Accurately track and calculate GST/HST, payroll deductions, and tax instalments
Prepare and file returns on your behalf
Create accountant-ready year-end packages
Communicate directly with your accountant or CRA if needed
Help you avoid penalties, interest charges, and compliance risks

With the right bookkeeping partner, your CRA remittances become one less thing to worry about.

Final Thoughts: Don’t Let CRA Remittances Hold Your Business Back

CRA remittances may seem complex, but they don’t have to slow you down. By staying organized and working with a reliable bookkeeper, you can confidently manage GST/HST filings, payroll deductions, and tax obligations — all while focusing on growing your business.

Ready to Take CRA Compliance Off Your Plate?

At Cloud Counting, we specialize in helping Canadian small businesses stay on top of their CRA remittances. Whether you need help with payroll, GST/HST returns, or year-end prep, we’ve got you covered.